The Payroll Administrator position captures all payroll input, ensure all changes are captured correctly and in line with policies and calls logged. Close payroll off on time with 100% correct data and handle all payroll enquiries from stakeholders in accordance with set turn-around times. Manage all paperwork received and ensure all change documents are safely filed for audit purposes.

• 3+ years processing weekly payroll in South Africa
• 2+ years’ experience working with VIP Sage 300 software

• Process all payroll input for earnings, deductions, company contributions, fringe benefits exactly as per instruction document as and when required Monthly
• Work closely with HR Shared Services, Employee benefits to ensure monthly changes are done correctly and each change is accompanied with instruction document
• Ensure to follow workflow of payroll operations as per policies and standard operating procedures
• Process terminations packs received from HR. Ensure that all documents are signed off as per Policy, SOP & Labour Legislation
• Ensure all leave are approved on VIP Payroll system prior to termination to avoid losses
• Process financial information from starter’s packs and ensure that all documents are completed accurately and signed of as required by SOX and other audit processes
• Process employee transfers within the group and transfer of leave to new entity
• Process all miscellaneous input for deductions external stakeholders such as garnishees and other
• Extracting, controlling and distribution of variance reports weekly if applicable
• Import overtime worked in all weekly payrolls
• Electronic generation of payslips and distribution thereof, and ensure the release payslips on ESS
• Manage payslip enquiries from all stakeholders: Shared Services, client and HR
• Run payroll checks and balance the payroll before Manager checks the payroll
• Ensure that payroll deadlines are met weekly/ monthly
• Ensure all Africa rules are adhered to in processing the payroll and assist In Country HR with enquiries
• Send weekly payroll cost reports to Shared Services/Stores
• Maintain filing system as per standard operating procedures adopted
• Generate Tax certificates upon enquiry from HR or employee from archived folder
• Process increase bulk upload files and produce a checked file for sign off to manager

Upload electronic Overtime files, perform balancing with outcome from VIP and confirm with HR all files balances.